Doctoral Degree: Graduation
Please read the entire Dissertation Instruction
Packet and the Graduate College Bulletin for details.
First Year of Doctoral Study
- Within your first year, schedule an advisory
conference. Consult with your graduate liaison to discuss department
procedures on planning your program of study and forming a dissertation
committee. Check the doctoral degree requirements for your academic
unit and review the Graduate College Bulletin for enrollment standards.
- Complete the Advisory
Conference Report. Fill out the form, obtain the
appropriate signatures, and submit the form to the Graduate College
The General Examination (Written and Oral Examination)
- When coursework is nearly completed and
all tools of research have been completed with a grade of B or better,
prepare for the General Examination. Be sure that the Graduate
College is aware of any modifications
and updates made to your Advisory Conference Report (form is a fillable PDF). Also,
you must be enrolled in at least two graduate credit hours in the semester
in which you complete the General Examination.
- In the semester in which you intend
to complete the General Examination, submit the Application
for General Examination for the Doctoral Degree to the Graduate
College at least two weeks before the exam date. If approved,
the Graduate College will contact you and your committee that you
have been authorized to take the General Exam. Your committee
chair will also receive a Report of General Exam via email. See
the Graduate College Bulletin for detailed procedures and requirements.
- With your committee, arrange the date(s),
time(s), and location for your examination.
- After the General Examination is complete,
the Report of General Exam must be completed, signed by all
committee members, and submitted to the Graduate College within 72
hours of the oral portion of the exam.
- Maintain continuous enrollment of at
least 2 hours of Dissertation Research Hours (6980) each semester (excluding
summer sessions) until the doctoral degree is completed. Enrollment
in the Summer Session is required only if (1) the degree is conferred
in the summer session, or (2) work is being done on the dissertation.
- RESEARCH SUBJECTS: For any research that includes human or vertebrate animal subject involvement of any kind, approval must be obtained from the appropriate office prior to beginning any research. This includes the administration of all surveys and the use of existing data collected on any human or animal subjects. For information about human subject involvement, the IRB web site can be accessed at http://www.ouhsc.edu/irb-norman//default.asp. For information about vertebrate animal subject involvement, the IACUC web site can be accessed at http://iacuc.ou.edu/. A copy of the approval letter should be submitted to the Graduate College along with the Application for Approval of Master’s Thesis Topic and Committee Membership during the semester before you intend to graduate.
- PATENTABLE MATERIAL: If
the dissertation research contains inventions/discoveries owned by
the University as defined by the University Patent Policy, a reading
copy of the dissertation must be submitted to the Office of Technology
Development (OTD) for review and evaluation.
The Dissertation Defense and Graduation: Last Semester of
- File the Application for Graduation (blue
card). Deadlines: Spring--First Monday in March, Summer--First
Monday in July, Fall--First Monday in October.
- Complete the online Degree
Check at least two weeks prior to the submission of the reading copy.
- Provide your dissertation committee with a
Reading Copy of Dissertation at least 2 weeks before you submit
the Request for Authority for Defense of Dissertation to the Graduate
College. Arrange the defense date, time, and location with your
- Submit Request
for Authority for Defense of the Dissertation (enclosed)
along with a reading copy to the Graduate College. You need to schedule an appointment with your academic counselor to review your reading copy. This must
be done 2 weeks prior to your defense date.
- Defend your Dissertation and submit your results
to the Graduate College within 72 hours. The result of
the dissertation defense is valid for 60 days or until the semester
deadline as noted in the Academic Calendar (whichever comes first). Therefore,
students who plan to graduate in a particular semester must meet the
deadlines for that semester and may not have 60 days available.
- Make corrections in your dissertation as communicated
by your committee.
- Print two (2) final copies of your dissertation. The
copies must meet specific printing requirements (found within this
packet). There are NO EXCEPTIONS made for incorrectly formatted
- File your Dissertation. Dissertation
must first be reviewed at the Graduate College and then filed
in the Bizzell Library Acquisitions Department.
- Electronically submit one (1) copy of your
dissertation via http://dissertations.umi.com/ou/.